Due Date settings control how upcoming, due, and overdue charges will be handled. Whenever you update one of these settings, make sure to scroll back to the top and click Save Settings!
"Pay Now" Cutoff
Enter a number of calendar days. Charges due within this number of days will be counted in the "Pay Now" amount on a student's Financial Dashboard. Charges due past this number of days will not be counted. For example:
- You enter 30 in this field.
- John Adams has $150 due on August 15 and $450 due on September 15.
- On August 12, John's "Pay Now" amount is $150. The $450 due in September is thus far excluded from the "Pay Now" amount.
- He misses the payment deadline by a few days and next logs in on August 18. His "Pay Now" amount is now $600: the $150 that's overdue plus the $450 due in September—which now fits within the 30-day cutoff you set up.
If you wish all charges to be counted in the "Pay Now" amount, leave this field blank.
This setting controls whether/how you show students overdue notices on Profile > Financial > Dashboard in the Pay Now panel. You can choose to show them, hide them, or manage it on a student-by-student basis.
Consider uncollectible invoices in Pay Now
Select “Yes” to include the unpaid portion of invoices marked “uncollectible” in the “Pay Now” amount. This article describes how this setting affects uncollectible invoices.
Default Invoice Due Dates
When creating an invoice, how many days in the future would you like the default due date to be? For example, if your school has a net 30 policy, enter 30 to default to invoice due dates that are 30 calendar days away. You can always edit any invoice due date after it is created.
Invoice Late Fees
This lets you add a late fee to an unpaid invoice (provided the invoice is not included in a payment plan).
- First, you may need to go back to Fees and set up the fee you wish to use for this!
- Select the fee you wish to use for late payment fees.
- Choose whether to apply a flat fee or a percentage of the unpaid amount. If you choose percentage, enter the maximum amount the late fee can charge.
- Enter an optional grace period. This lets you wait a certain number of calendar days before the late payment fee is applied.