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Academic Settings: Grades & Attendance

The Grades & Attendance settings let you establish letter grade scales, pass/fail grade scales, and various attendance requirements. If you need to change these items for particular academic programs, you can do so later when you set up programs.

Grade scale

The grade scale defines your letter and number grades, their effect on Grade Points (and, therefore, GPAs), and which grade(s) constitute a course failure.

  • Letter indicates letter grade the student receives—on everything from assignments to transcript.
  • Minimum points shows the minimum number grade (on a 100-point scale) required to get the letter grade. Anything below that number will receive the next appropriate lower Letter. In the above example, any number grade between 90 and 93.99 would get an A—.
  • Direct equivalent shows the number grade entered on the student's record if their instructor simply gives them a Letter grade (as opposed to a number grade that gets converted to a number). Typically, this number is the median of the Minimum Points from one Letter Grade to the next highest.
  • Grade points shows the value of the letter grade in GPA calculations.
  • Fail indicates whether the grade is recorded as a failing grade. Failing students will not earn any credit for that course.

Adding and editing grade scales

Grade scales can be connected to academic years and terms. Whenever you need to, you can add a new grade scale without affecting historic academic data.

  1. Click add to create a grade scale, or edit to modify an existing grade scale.
  2. Select an academic year or term.
    • If you select an academic year, the grade scale will go into effect as of the first term of that year.
    • If you select an academic term, the grade scale will only affect students and courses in that term.
  3. Change the letter grades using the drop-downs. Change the points by editing the numbers.
  4. Check the fail column where appropriate.
  5. Click add a grade to create a new letter grade row, and modify it as needed.
  6. Click to delete a letter grade row.
  7. When you're finished, click Save.

You can also specify grade scales for individual Programs.

Retake Threshold

The retake threshold defines the grade at which a course can be retaken. If you want students who get a D or lower to be able to retake a course, but those with a C or higher to keep that grade, you can specify that in this setting.

By default, any course can be retaken.

  1. Select the grade scale year for which you wish to define the threshold. If you want to define this for the 2011-2012 grade scale, for instance, you would choose 2011-2012 from the drop-down.
  2. Click edit.
  3. Select the letter grade from the drop-down: Grades of __ and higher will not be counted as retakes.
  4. Choose the next letter grade up from the grade that can be retaken. So, if you want to allow students who get a D to retake that course, then you'd select C.
  5. When you're finished, click Save.
  6. To delete a threshold, select the grade scale year from the drop-down and click .

Pass/Fail grade scale

Click add to enter a new Pass/Fail grade scale or edit to modify an existing scale.

  1. Select an academic year or term.
    • If you select an academic year, the grade scale will go into effect as of the first term of that year.
    • If you select an academic term, the grade scale will only affect students and courses in that term.
  2. Enter the letter abbreviation (i.e. P for Pass, F for Fail...).
  3. Enter minimum points, direct equivalent, and grade points.
  4. For failing grades, check the Fail box.
  5. When you're finished, click Save.

You can also specify these for individual Programs.

Number of tardies equal to an absence

You can specify how many tardies are counted as a full absence in the calculation of course attendance grades. If you have no such policy, leave this setting blank.

  1. Click edit to change the Default. Enter the number of tardies and Save.
  2. Click add to create a new tardy policy. Enter the effective-as-of date, the number of tardies, and Save.

Minimum attendance

If your school has a failure for non-attendance policy, you can set that up here. To fully automate this, faculty will have to create an attendance assignment in each of their courses. You can override this at the course or program level.

  1. Click edit to change the Default. Enter the minimum attendance percentage (e.g. 75%) and Save.
  2. Click add to create a new minimum attendance policy. Enter the effective-as-of date, the minimum attendance, and Save.

Failure for non-attendance abbreviation

If a student fails a course by falling below the minimum required attendance, he'll receive this letter grade on his transcript and grade report. If you do not set up a minimum attendance policy, then this grade will not be an option.

Count excused absences as present

If you wish excused absenses to count as present for the purposes of attendance grades or failure for non-attendance, check Yes.

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