Video Tutorial: Setting Up Academics

Whether you're entering your data from scratch or you're working with data we imported from your old system, these video tutorials will orient you on the basics of Populi Academics. We recommend that you watch each video and then give the functions discussed a try in your instance of Populi. If you have questions, submit a support request.

Make sure to check out the Introduction to Populi and Security articles. You'll probably also want to look over this article, which describes how to get all of your offices (including Financial and Admissions, etc.) started with Populi.

Adding New Users

If there are going to be other people assisting you with setup, you can add them and make them users. If they are already in Populi, search for them, go to their profile, and give them access. Make sure you give some thought to what User Role they should have as that will determine what they have access to.

Further Reading

Adding or Modifying Terms

Add new Terms or modify existing Terms to specify how your Academic Year is structured.

Further reading

Adding or Modifying Courses in the Course Catalog

The Course Catalog lists every course you've offered in a past term or plan to offer in a coming term and manages basic settings about your courses.

Further Reading

Adding and Modifying Programs

Add or modify your programs and your program defaults.


Adding and Setting Up Degrees

Add or modify degrees and specializations. Just add general degree requirements for now. Course requirements will be set up later.

Adding Courses to an Academic Term

Now that you've added courses to your catalog, you can select which courses you want to offer in a given Academic Term (Courses in a Term are called Course Instances).

Further Reading

Adding New Students

If your students are already in the system, you can skip ahead, but be sure to read about everything you can do on Student Profiles. If you are adding new students, follow the directions in the Add New Users tutorial and give them the Student role.

Setting Up Degree Audits using Course Groups

If you'd like to set degree audits up later, you can skip to Step 8. Course Groups allow you to specify course requirements for your degrees and specializations. They also form the back bone of degree audits.

Further Reading

Enrolling Students in Courses

Here's where the magic happens: you enroll students. There are multiple ways to register students for Courses, so take your pick!

Further Reading

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  • 0
    Kurtis Habecker

    We are starting to set up the course groups so that students can do degree audits and we can do registration through Populi. Must we start at the beginning with requirements and then work forward until we reach our current program and course group requirements? Or can we enter what we currently require and then work on historical requirements as we have time?

  • 0
    Brendan O'Donnell


    Either would work; for exigencies' sake, start with your current requirements. To save time later, set up your Degree requirements for the earliest year they were in effect. For instance, if your BA requirements are the same as they were in 2008-2009, set them up for that year (as opposed to 2011-2012) and they'll automatically carry forward. 

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