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Step three: set up financial aid award types

Award types are the various financial aid awards you give to students, whether grants or loans, whether from a government entity or some other scholarship fund. As you prepare to award financial aid to students, you should review the built-in Federal awards and add any additional awards your school awards.

To get started, go to Financial Aid > Settings > Award Types.

Existing Federal award types

Populi includes the following Federal award types (they're marked with  ):

  • IASG: Iraq and Afghanistan Service Grants (COD)
  • SMART: National Science & Mathematics Access to Retain Talent Grant
  • PELL: Pell Grants (COD)
  • PLUS: Federal PLUS Loan (COD)
  • DLSUB & DLUNSUB: Direct Loans, subsidized and unsubsidized (COD)
  • FSEOG: Supplemental Educational Opportunity Grant
  • ACG: Academic Competitiveness Grant
  • TEACH: Teacher Education Assistance for College and Higher Education Grant
  • FWS: Federal Work Study (COD)

You can choose to report any of your custom award types as one of these Federal awards (see below).

If you're using the DoED integration, the awards marked (COD) (and/or any custom award types you're reporting as a (COD) Federal award—see below) will be used when syncing your data with the Common Origination and Disbursement system.

You cannot offer any of these awards until you associate it with a liability account.

  1. Click the award name.
  2. Select the liability account for this award.
  3. Click Save.

How to add new award types

Each award type requires a corresponding liability account. Ask a Financial Admin user to review your school's Chart of Accounts and make sure the correct accounts have been set up.

  1. Click Add Award Type.
  2. Enter a name and abbreviation.
  3. What type of award is it—a Grant or a Loan?
  4. What is the award's source? Choose from Federal, State, Institution, or Other.
  • If you select Federal, you must then select the Federal aid types as which you will report this award to the Department of Education. Your selection will also enable Populi to automatically calculate any origination fees connected to this Federal award.
  • If you're using the DoED integration, take special care with your selections; they will be used when syncing data with COD.
  • Check if you wish to flag this award as Veterans Benefits.
  • Check if Need-based and whether this award affects the student's financial need amount.
  • How should this award be reported on IRS 1098-T's? You'll get various options depending on whether the award is a loan or grant:
    • Scholarship (Box 1 and Box 5)
    • Payment (Box 1 only)
    • Scholarship for non-eligible fees (Box 5 only)
    • Tuition Discount (not reported)
  • Do you want to only allow whole dollar amounts? That is, $1089 instead of $1088.78, etc.
  • Finally, select a liability account which will be affected by transactions involving this award.
  • Click Save.

    To edit an award, click its name and make your changes. Your changes will only affect future awards; if you've already added this award to a student, your changes will not be retroactive.

    Next: set up COA Categories.

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