General financial aid settings cover a wide variety of miscellaneous aid functions and workflows. Look over these settings first, if only to get a sense of some of your options; you can return here at any time (even after setup) to update them to suit your needs. Also make sure to check your Notifications Center to make sure you receive relevant updates!
To get started, go to Financial Aid > Settings > General. Review and update the settings you need to change. A few notes:
- When you're finished, make sure to scroll back to the top of this screen and click Save Settings.
- Some settings are available to Financial Aid users; others require the Financial Admin role. Consult the Settings Table below to see which role can access which setting.
- A few settings merit deeper explanation. Those are below the Settings Table.
- Additional settings related to 1098-Ts are located in Accounting > Settings. A Financial Admin user will need to fill those in.
Settings Table
| Setting | Financial Aid | Financial Admin |
| 1098-T Reporting Method | ||
| Email Financial Aid Offers | ||
| Financial Aid Offers Email Text | ||
| Financial Aid Phone Number | ||
| Financial Aid Email | ||
| Manually apply financial aid to invoices | ||
| Auto-apply pending aid terms | ||
| Disbursement batch workflow | ||
| Aid refund policy | ||
| Email students about disbursements | ||
| Disbursement email text | ||
| Email students about refunds to source | ||
| Refund to source email text | ||
| Email students about refunds to them | ||
| Refund to student email text | ||
| Allow Students to Accept/Decline Offered Aid | ||
| Allow Students to print College Financing Plan | ||
| Allow Students to print their own aid offers | ||
| Percentage Award Calculation | ||
| OPE ID | ||
| Show COA Summary on the Student View | ||
| Financial Aid Export Prefix | ||
| Excess Aid Authorization Text | ||
| FWS Credit Account Authorization Text | ||
| Persistent Aid Classification | ||
| Allow non-federal aid to be applied to all charges | ||
| Allow students to authorize Financial Aid uses | ||
| Remove FTI information from ISIRs | ||
| Allow COA Subcategories |
Aid refund policy
By default, Populi creates a separate transaction for each type of money that can be refunded. If you wish to change the types of transactions generated when you refund a credit balance, select your preference here.
Below are your options for this setting, together with brief explanations of what will happen in the following scenario:
Student Rainey Sparhawk has a credit balance of $600. She has $200 unused of a Pell Grant, $200 unused of a local scholarship, and a $200 overpayment.
- Separate all refunds: Three separate transactions are required: an Aid Refund for the Federal aid (Pell Grant), an Aid Refund for the scholarship, and a Customer Refund for the overpayment.
- Separate Federal aid refunds from all other refunds: Two separate transactions are required: an Aid Refund for the Federal aid and a Customer Refund for the combined scholarship and overpayment.
- Separate all aid refunds from non-aid refunds: Two separate refund transactions are required: an Aid Refund for the combined Federal aid and scholarship and a Customer Refund for the overpayment.
- Combine aid and non-aid refunds: One, single Customer Refund combining all three refunds is required.
Excess Aid Authorization Text
Federal law normally permits you to automatically apply Federal financial aid awards to a student's aid-eligible charges (tuition, eligible fees, room & board). It also makes provision for a student's excess Federal aid to cover other charges when the student authorizes your school to do so. Students can authorize this on their aid applications. This setting lets you provide explanatory text for the student to review when they decide whether or not to authorize this use of Federal aid.
FWS Credit Account Authorization Text
Federal law normally requires Federal Work Study (FWS) funds to be issued to the student worker via check. However, if authorized by the student, you can apply these funds directly to the student's account to pay down charges. This setting lets you provide explanatory text for the student to review when they decide whether or not to authorize this use of FWS funds.
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