Application settings

Application settings determine how your application will "act". Will it be available online? Will you charge a fee for it? How will it be connected to academic info? And so on...

  • You can change an application's settings at any time. Feel free to design it first and work through the settings later.
  • Keep in mind that changes made to application forms will not affect any applications that have already been started. Your changes will only affect applications started after you save the settings.

Application settings

To change an application's settings...

  1. Go to Admissions > Settings > Application Forms.
  2. Select the application you'd like to change from the list. (Or, obviously, you can add a new application form or clone an existing form).
  3. You'll see all the application's settings in the right column. Click a setting field name to edit it. See details for individual fields below.
  4. Make sure to save your selections!


Application forms begin in Draft mode; they're only accessible to users who can edit the form. Select Yes or click Publish to make this application available to leads.

  • After you do this, the Embed Code setting will appear at the bottom of the list (see below).
  • At this point, leads can start this application if you add it to them manually, send them the form link directly, or if they access it on a web page in which you have embedded it.
  • To let leads select it from the initial application form, you'll need to enable the Show Online setting.

Show online

Select Yes to include this application in the drop-down on the initial online application form.

  • That form includes a visual captcha panel that appears only when there is a suspicious level of traffic hitting the forms. Odds are excellent that your applicants will never see it.

Text messaging

Check Yes to give the applicant the option to verify the phone number she provides and use it for text messaging.

Require Address

Check Yes to include required fields for street, city, state/province, and country fields in the initial form.


Select an academic program from the drop-down and click Add. When you accept a lead who completes this application, he will be put in this program. You can also use program as a report filter. Click to remove a program. If you don't select a program, this application will be tied to the default program (as determined by an Academic Admin in Academics > Settings).


Select which academic term Leads may choose to begin their enrollment if accepted and click Add. Click to remove a selection. You can choose:

  • Next term: the applicant will automatically be listed for the next academic term from the date they start the application.
  • Individual terms: choose individual academic terms for your applicants to choose from.


You can restrict this application to Full-time, Half-time, and/or Less than half-time students (or some combination thereof). By default, applications are limited to full-time students.

Allow undecided

Select Yes if you want to allow "Undecided" to be a degree option for applicants.


If you wish to charge an application fee, select a fee from the list. The amount will auto-fill; feel free to edit it if need be. You can also choose whether to require the fee at the time the application is Started (that is, when he submits the initial form) or at the time they Submit it (when she finishes the entire application and submits for your review).

Redirect URL

After submitting the completed application form, the applicant sees a review copy of his application. You can also redirect the applicant to another web page when he submits the form. Enter the URL of the page to which you'd like to send the applicant, and after submitting the application, he'll be taken to the URL you enter here.

Initial Email

When an applicant starts an application, Populi can send him an email. The default email reads thusly:

Thank you for starting an application at [Your College]! Click here to view your application.

  • Use the above link to access your application whenever you want to work on it.
  • Your application answers are automatically saved when you fill them in.
  • When you're ready for us to review your application, scroll to the bottom of the page and click Submit Application.
  • If you have any questions, please contact [Your College].

You can use the default, disable the initial email altogether, or customize the email text. If you customize the text, we recommend preserving the {{start_application_link}}Click here to view your application.{{end_application_link}} segment so your initial email gives the applicant an easy way to access his application.

Default Localization

If your school has set up a Localization that covers the interface and other text used in applications, you can select it here. Application fields won't themselves be translated—so if, for example, you're aiming an application at Spanish-speaking leads, you should compose the application fields in Spanish and then also select a Spanish localization in this setting.

Embed code (and QR Code)

The embed code lets you include the application in any web property—your website, a newsletter, Facebook, etc.

  1. Select one of your Lead Sources from the drop-down.
  2. If you've set up a discount code that applies to this application, you can select that. It will attach itself to the application URL, and when a lead starts the application using this embed or QR code, the discount will automatically be applied.
  3. When you do that, the embed code in the text area will modify itself to reflect your selections.
  4. Copy and paste the embed code into the html of the page—wherever it is—in which you'd like to include it.
  5. You can also preview the form by clicking the link below the text area.

Below the embed code you'll have an option to get a QR code for the application form. People can use their smartphone's camera (or a QR scanner app) to scan the code and go directly to the application.

  1. Click Get QR Code.
  2. Modify the code's appearance as desired—you can change the color, add/remove the Populi logo, change the size, and change the module types.
  3. When you're ready, click Download.
  4. An .SVG file will download to your computer. You can then incorporate the QR code into any kind of printed matter.

Done with settings? Time to design the application!

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  • 0
    Joshua Walker

    The settings also include a "Initial Email" setting with options of default, disabled, or custom. Can you include a description of what the function is for this setting also? What is the default email? Etc.

  • 0
    Vadim Chepurny

    Yes, please explain this option.


  • 0
    Adam Sentz

    The Initial Email setting lets you choose whether or not an applicant will receive an email upon starting a new application, and whether the email they receive will be the default or a custom one. If you have further questions about setting up an application please reach out to Populi Support via a support request

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