How do I charge auditors?

In this article you'll learn how to set up a fee that charges students for auditing courses.

Tuition charges are triggered when a student enrolls in a course. Auditing a course is not the same as enrolling in a course; consequently, you cannot use a tuition schedule to charge your auditors! To charge auditors, you need to set up a fee with an Audit rule (of which there are a variety).

Create a new fee

Here you'll lay the groundwork for your audit fee.

1. Go to Billings > Settings > Fees.
2. Click Add fee.
3. Fill in the fee's settings. Pay special attention to the rule type:
   • A flat fee will apply the fee amount only once, whether the student audits one course or thirty.
   • A per credit/hour/courses fee will apply the amount according to the number of units/courses the student audits.
4. When you've set up the fee to your liking, click Save.

The basic audit fee

Here's how to set up a basic fee that simply charges a student for auditing a course:

1. Click the fee name to go to the Manage Fee page.
2. Scroll to the bottom where it says Fee rules. Click edit.
3. Click add rule group.
4. Choose one of the three Audit rules:
   • Audit in Course applies the audit fee only when students audit that particular course.
   • Audit in Course Group applies when a student audits any course that's in that course group.
   • Audit in Any Course applies whenever a student audits any course.
5. You can also use a not condition to specify that the fee trigger when the student audits anything besides the course or course group you specify.
6. Add any additional rules to your group, if necessary. For example, you might create campus-specific audit fees: Charge this audit fee for Undergraduate program students who audit any course at the Portland campus.
7. When you're done, click Save.

Other audit fee rule options

Two other fee rule types let you charge students in ways that take particular auditing situations into account.

• All Audit Credits/Hours lets you specify a bracket of audit units that determine whether the fee applies. Say you enter 4 to 6 credits: a student auditing 2 credits won't get charged, nor will one auditing 7, but someone auditing 5 credits will be charged.
• Non-filtering rules look at all of the course credits for which a student is registered, whether his status in those courses is Enrolled or Auditing—both count towards the credits counted by the fee rule. This rule doesn't let you charge for audits per se, but rather lets you count audited credits/hours along with enrollments when determining whether the fee applies.