$0.00 Charges and Invoices

In this article, you'll learn how to create $0.00 fees and include them in invoices—or even issue $0.00 invoices comprised of such fees. Some U.S. States require that included course materials (textbooks, supplies, et. al.) be shown on invoices as $0.00 line items, and this workflow is meant to accommodate schools that wish to comply with such requirements.

• Do not confuse the fees described in this article for the $0 fees used for variable-amount charges like Library fines. With those, the $0 amount is used as a placeholder that will be swapped for a real amount when added to a student account.
• The fees we're talking about here are meant to appear on invoices as $0.00 line items.
• When invoiced, the $0.00 amount will be recorded in the General Ledger.

Fee Setup

Setting up these fees generally works the same as creating a regular fee, except that you pay attention to the items listed in Step 3, below.

1. Go to Billing > Settings > Fees.
2. Click Add a fee.
3. Enter the fee's details. A few things you need to do here:
   • The Type must be Flat Rate.
   • The Amount must be 0.
   • Check Allow Zero.
4. When you're done, click Save.

Invoicing

Invoicing such fees works just like invoicing other charges.

• When you invoice a $0.00 fee alongside other charges, it will show as a $0.00 line item on the invoice.
• When an invoice only includes $0.00 fees:
  • It will have a posted date, but not a due date.
  • It will automatically be marked as Paid.
  • Such invoice transactions cannot be reversed or reposted.
• Transaction entries will be recorded for all the charges as normal, including $0.00 entries for Accounts Receivable and the fee's Income account.