In this article, you'll learn how to set up online enrollment periods on the Academic Term > Info view.
- Online enrollment lets students self-register to enroll, audit, or get on the waiting list for courses. (It is one of several ways to register students for courses.)
- You can simply open up enrollment to students, or you can use advanced options to delay registration to a set time or set up a "lottery".
- This article describes the various settings that affect how online enrollment functions.
- Click edit next to Online Enrollment.
- Select a class standing or tag and click Add.
- For each standing or tag, enter the date you wish them to be able to start registering.
- You can also change the end date for the registration period. This defaults to the term's add/drop date, but you're welcome to change it as you see fit.
- You can also enter a date on which Everyone can start registering. This enables auditing, part-time, and non-matriculating students (who typically do not have a Program) to start registering.
- When you're done, click Save.
Enrollment periods conclude on the term's add/drop date. If a course in that term has a unique add/drop date, enrollment for that course will end on that date.
Advanced options for online enrollment let you introduce a delay and/or "lottery" for student registrations.
- In the Edit online enrollment dialog, click show advanced options.
- To delay registration processing, select starting at next to Process Registrations. Enter the date/time at which you wish to process registrations.
- To introduce a registration lottery, in which registration order is randomized, enter the number of minutes over which you wish to spread the processing order (the example below will explain this...).
- After saving, you should consider editing the Registration processing message setting in Academics > Settings.
Let's say you decide to process all Fall Term registrations at noon on May 30th together with a 10-minute lottery:
- 300 students register between May 20 - 29. When they submit their registrations, they see something like this.
- During the wait, students will not be able to submit any further registration changes.
- At 12:00PM, May 30th, Populi begins processing the 300 registration submissions. Over the course of the 10-minute lottery, it randomly selects one of the registrations and sorts out whether the student's registrations for individual classes are granted. It considers things like enrollment/auditor limits, waiting lists, and so on.
- After processing an individual student's registration:
- The student's registration view updates.
- Populi emails the student with the results of the registration.
- At this time, the student can go back to the Registration view and see about making changes.
- The delay and lottery also apply to others using the Registration view—for example, Advisors, Registrars, and Academic Admins who enroll students with a registration lock. These users can circumvent the delay/lottery by enrolling students on the Profile > Student view or on Course > Roster.