Hi
I have an accounting nightmare to sort through because I did not know that when a students or staff deletes a course after he has been invoiced that it does not trigger refunds. It is important that we invoice students by the end of registration week so students and parents can pay their bills. However, there is a lot of changes in registration that occur the first week of classes. As I now understand how it currently works, we would need to shut down online registration once we start invoicing students. We often have last minute students register late right up to the add drop date which typically is after the second week of classes. This would mean that all registration changes after the first person was invoiced would need to be done by a staff member.
If we are going to have a student empowered not staff driven system, this needs to be addressed.
There should be a fail safe systems that no matter how a registration is changed the finances are accurate and that credits and charges are calculated base on the current registration status. In a nutshell, if a course is deleted refunds need to be calculated based on the date it was deleted.
This is a huge issue for accounting. I have potentially over 50 students with incorrect bills.
Thanks
Blessings
Dennis
