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Financial Aid Disbursements

Brenda Simms

January 10, 2012 14:42

Completed

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During the disbursement process, my Business Office has asked me to change the scheduled disbursement dates to the actual date the funds are deposited in the disbursement account. Rather than change each date (student by student; and then, disbursement by disbursement), I would like to do a blanket date change for all students/disbursements scheduled for a given date. I have the ability to generate a disbursement report, which satisfies identification of the students/disbursements. Now I would like to be able to change the disbursement date for each student/disbursement on the list.

Thanks,
Brenda Simms, FAO
New Life Theological Seminary

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7 comments

• 
  Toby Robinson April 26, 2024 07:16 Official comment

  You can now change the date of disbursements in bulk via Financial->Financial Aid->Disbursements->Actions->Change Date for Scheduled Disbursements.

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  Carla Bender November 16, 2015 20:24

  This would be fantastic. We do not disburse the funds in Populi until we have received the funds from G-5. That usually means that I have to change the disbursement date since I guessing the right date is not easy. Also, setting up the default dates doesn't help with the "stragglers" and later disbursements. Perhaps there could be a choice in the set up that would allow checking a box to always update disbursement date to current date?  Would that work?

   

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  Carla Bender March 03, 2016 19:07

  Asking for more people to support this request. By federal regulation, the disbursement dates in Populi should match those in the federal system, so we really do need this to cut down on the updating by hand.

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  Laura Aguiar July 28, 2017 16:20

  I completely agree. This would make our processing much easier. Having to update everything by hand is very time consuming. 

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  Adelle Semrow October 26, 2017 20:58

  Yes! We just had our FA auditor here, and the dates here have to match COD. I see a lot of manual changes in my future. Is there a way to avoid this please?

  Edited by Adelle Semrow October 26, 2017 20:58
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  Laura Aguiar October 26, 2017 21:45

  What I have done for 1718 is set my scheduled disbursement dates two days in advance when I did my populi set up for the year. Example:
  I set my fall disbursement dates to 09-20-2017. But I actually started my disbursement process on 09-18-2017.
  So when I orginated, they all had the 09-20-17 date in COD and populi. So I did all my syncing with COD and populi on 09-18-2017. The next day, 09-19-2017, I check the COD balance and ask my BO to do the G5 drawn down. Funds were scheduled for deposit for 09-20-2017. Then I ask Student Accounts to post the batch which happened in 09-20-17.

  There was no need for me to change any dates anywhere since Populi, COD, and (bonus) G5 matched in their disbursement date.

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  Dr. Michelle Hatcher February 09, 2024 18:29

  That would save so much time.  The business office moved up the disbursement date and I need to go in and change all of the dates. I would be wonderful to be able to do them all at once.