It would be great to be able to disable the "audit" option for students during online registration. We have students sometimes accidentally picking "audit" instead of "enroll." It would be so much easier if this option was disabled. I think the majority of schools usually have paperwork that corresponds to a student that wishes to audit a course and by having this option open, it causes quite an administrative headache.
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10 comments
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Phuong Nguyen Hey Jorge,
Populi already provides the option disable auditing for a course's instance or for that course completely. In the course instance's "info" page, you can set "Max Auditor" = none.
If you want to disable auditing for the course for all instances, you apply the same setting but on the course catalog page.
Hope that helps!
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Jorge Ojeda Hi Phuong,
Yes, I am aware of that feature, but that would require us to go through hundreds of classes and disable each individual one. I am just requesting that we have the option to just have "Enroll" as the option for online registration instead of having "Audit" and "Enroll" as options.
Thank you for your comment.
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Adam Sentz @Jorge - If you like, we could set max auditor on all your current catalog courses to 0 if you think that would be a better default for you. Just let us know in a support request.
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Phuong Nguyen Hey Jorge,
I see what you mean. One possible short term solution you can consider is to ask Populi if they can set "Max Auditors" = None for all courses in your catalog. Then any new courses you create, you'll just have to change the Audit setting as you go. This could help alleviate the mis-enrollment by students for the time being.
I wonder if it would be easier for Populi to add a new option in Academic Settings where we can set "Max Auditors" = None by default. Then schools will just set Auditor limit for any courses they allow auditing.
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Phuong Nguyen @Adam - haha, I was just suggesting something like that. Though I would like your thought on my follow up suggestion regarding a default Audit limit.
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Jorge Ojeda Hi Adam and Phuong,
Thank you both for your advice! It's much appreciated.
@Adam - that sounds like a great solution. Let me talk it over with the Administration and I will get back to you with a Support Request.
Thanks again!
Jorge
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Adam Sentz @Phouong - A setting like that could only really apply when adding a course to the catalog. I think the existing structure should work well most of the time provided the catalog is set up to reflect a school's actual policies regarding auditors in particular courses.
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Jorge Ojeda @Adam - if we set the Audit default to "0" for all of our courses - students could still "audit" the courses, but it'd just require an "override" by an administrator and added manually, correct?
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Adam Sentz @Jorge - Yes, they can be added by a Registrar or Academic Admin from the course roster or from the course list on their student tab, but not from the Registration tab. A warning will display, but they can still be added.
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Sue Lamphere We had this problem too - lots of accidental audits. Or when they didn't have the prerequisite, they would select audit because they didn't understand why they couldn't enroll. I would rather disable the audit and avoid all those errors.
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