It would be wonderful for us to track who has completed course evaluations and who has not. I would not want to know who said what just if someone had filled it out. We are thinking of holding a contest to increase course evaluation participation by entering those that complete their course evaluations into a drawing for a quarterly prize. I was thinking maybe somewhere in the data slicer? Reports.
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20 comments
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Sam Dean This is an excellent idea. I need to be able to track who has not completed the course evaluations so as to advise the Deans.
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Elizabeth Reed We have the same need.
I understand the need for anonymity so my suggestion would be that there would be a way of emailing/texting every student who has NOT yet completed the evaluation without the need to see the list of students' names.
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Dee McOwen Having recently migrated to Populi, our school would also prefer the option to track completion by student without seeing any of the actual data.
Our accrediting organizations (The Association of Theological Schools in the United States and Canada, aka ATS and and the Higher Learning Commission) want to see that we gather information from students related to courses and professors that we act on. Several years ago AMBS made the course evaluation a requirement of our course and completion of the evaluation is included on our syllabi. Students who do not complete an evaluation receive a grade of "No credit" until the evaluation is completed. We have experienced a completion rate of 99 to 100% as a result of this policy. To achieve this required the registrar office to track who completes the evaluations. Names are not attached to the evaluations (unless students specifically identify themselves by including his/her name on a comment) and professors only see the aggregate data after grades are all entered for the course. In our previous course evaluation database, I was able to view the names of students and the courses they completed evaluations for without seeing any of the data. Evaluations were released to the professors from the academic dean's office once the registrar office reported all evaluations were complete and after professors had all the grades entered.
We expect our high percentage of completion rate to be reduced and will need to change our policy for now.
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Devin Miles It appears that several institutions within your system have a similar need. I am hoping this is something that can be added to your development list in the near future?
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Adam Sentz @Dee - Populi allows you to lock a students grade, as of a certain date, for as long as you want until they complete their evaluation.
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Andrew Sears I would encourage you to reconsider your assumption that all evaluations should be anonymous to all staff in an organization. We never had evaluations be anonymous except for to faculty. The reason for this is we often need to contact students to get more details to better understand their comments. In addition, our understanding of Christian accountability is that while there may be some contexts for anonymous feedback, there are many more contexts where it is actually more relationally helpful to not have the feedback be anonymous.
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Barb Van Solkema We have a policy that course evaluations are to be completed before the exam is taken. With this in mind, locking the grade does not apply. Over the last 4 to 5 years our response rate has dropped significantly (from 75% to 35%) and we are considering going back to paper.
Will there be a way to track submissions so we could encourge responses?
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Adam Sentz @Barb - Can you explain why the grade lock does not apply because your students are suppose to complete the evaluation before the final exam? That doesn't sound like an uncommon scenario (opening the eval before the final), but we've still found grade locks to be a pretty useful tool for getting students to complete their evaluations.
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Barb Van Solkema @Adam - we give students a window of about 5-6 days, before they take their exam, in which they can submit the evaluation. Once exams have started the evaluations are closed. Does that help clarify?
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Adam Sentz @Barb - Yes, thanks. I see how with that policy the grade locks would be ineffective. If the student does not complete their evaluation prior to the exam, do you not want them to complete it? If so, why not?
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Barb Van Solkema @Adam - Our policy is that the evaluation is to be collected before the exam so the evaluation is on the course content and delivery and not skewed by their impression of the final exam.
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Adam Sentz @Barb - I'm confused. If a student did not complete their evaluation prior to the final exam, do you not want them to complete it after the final exam? It sounds like your policy does not allow them to complete it after taking the final exam. I can see how that might negatively impact the response rate. What would you think of opening the eval at the same time, but keeping it open for a while after the final, but locking the grade on the same day as the final for a few weeks or a month?
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Lelia Fry Adam Sentz - Thanks for your engagement on this thread. Are there any updates on this question? We are new to Populi and also would like for our staff to be able to see who has completed the course evaluations.
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Adam Sentz Lelia Fry - We haven't made any changes in that regard. Tracking completion by student while maintaining anonymity is a tricky thing.
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Dee McOwen Adam,
We have figured out a way to track who has not completed evaluations and also maintain anonymity at the same time. If you'd like to know more, feel free to contact me.
Dee
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Andrew Sears Dee,
I would like to know more. How do you do that?
We are a small school and until using Populi have always had a system where student evaluations are anonymous to faculty, but not to administration. It makes a big difference to use if a comment comes from a straight A student or a student who may have not put in effort and has a history of complaining about faculty.
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Dee McOwen Andrew,
Our IT director created script that pulls information from Populi. The script he created will not do what you're looking for. I only get a list of student names and which course evaluation(s) he/she has not completed. I cannot (and do not want to) match the name to an evaluation in the system with comments.
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Andy Rice We, too, would like to have a mechanism by which to determine who has not completed course evaluations. Perhaps this could be triggered by the same 60% threshold as the reporting of the evaluation results to faculty, to preserve anonymity.
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Shawn Ragan Same, we would like this. We want to run contests and such but there is no clear way to verify who submitted an evaluation.
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Tamara Mitton We would also like to be able to determine who has not completed course evaluations so that we can send out reminders directly to them.
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