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The academic term

Academic terms are the basic time period within which your courses exist. Whether semesters, quarters, trimesters, etc., within Populi, they're referred to as Terms. They are created within their respective Academic Years. The Academic Term view contains a number of reports and tools that let you view and manage the day-to-day tasks of running your school's academics.

  • Use the drop-down term selector to see what term you're looking at or jump to any other term. It defaults to show the current academic term (or the default term display that's selected in Academics > Settings).
  • In the various reports in Academic Term, you'll find a filter that lets you sift the report down to find particular people who fit your criteria.

Info

Info shows you the big picture of the Academic Term: start and end dates, statistics, and so on. Additional settings and requirements (full-time and Pass/Fail thresholds, grade scale) that affect the term can be found in Academics > Settings.

  • The items under Information were entered when the term was created. If you need to change anything, click edit in the header.
  • Statistics are aggregate totals from all courses and programs. Because of how the Students report counts students, some of the figures here will differ from those you find on that report.
  • Online Enrollment shows you when students (or different groups of students) can self-register for courses in this term. Read more about it in this article.
  • Course Evaluation Availability shows when students can take course evaluations, when the results are available to faculty, and when student grades will be locked if they don't submit an eval. Learn more in this article.

Courses

The Courses view shows all of the term's course instances. This article describes how to add courses.

  • The Info toggle shows you basic course info—faculty, enrollment stats, and suchlike.
  • The Progress toggle gives you a high-level view of course activity—how many assignments have been graded and attendance records taken.
  • Click   to delete a course.
    • You can only delete courses for which no students have any enrollment status. If a course has 176 enrolled students or boasts but a single student who withdrew after the add-drop date—or anything in between that—you cannot delete it.

Each of the actions on the Courses report is filter-sensitive:

  • Export XLS/CSV: Creates a filter-sensitive spreadsheet or database of the report.
  • Export Rosters: Creates a PDF of all course rosters, with an option to include ID photos.
  • Export Books/Supplies: Creates a spreadsheet of all books or supplies listed for each course.
  • Email primary/all faculty: Send an email to only the primary faculty, or to all faculty listed for these courses.
  • Publish courses: Lets you set all of the courses shown in the report to Published.
  • Set course access dates: Lets you set the dates during which students may view and interact with all of the course's published content, materials, assignments, etc.

Faculty

The Faculty report lists every faculty member and teaching assistant listed for the term's courses.

  • Email/Text Faculty: Lets you contact everyone shown on the report (this is filter-sensitive).
  • Export: You can export either ID Cards or a filter-sensitive spreadsheet or database of the faculty shown on the report.

Students

The Students report represents every student with an enrollment status in any of the term's courses. You can also get at this information from a few different angles using the Enrollments report in Academics > Reporting.

  • The Table toggle gives you the overall stats for each student. Students are shown once for each program they are enrolled in. Say you have Graduate and Undergraduate programs:
    • Jack Terwilliger is enrolled only in Undergraduate courses. He appears on the report only once.
    • Jane D'Anna is enrolled in both Graduate and Undergraduate courses. She appears on the report twice—once for each program.
    • Jamal Schraeder is enrolled in both Graduate and Undergraduate courses. He's also enrolled in a course that's not mapped to either program. Thus, he appears on the report three times.
  • The Dashboard shows you student stats in graph form.
  • Include unfinalized courses: This factors in-progress grades from your students’ unfinalized courses into the Term GPA, Cumulative Units, and Cumulative GPA columns.

Click Actions to...

  • Email Students: Lets you email everyone shown on the report (this is filter-sensitive).
  • ID Cards: Export ID cards for all the students shown on the report.
  • Schedules: Creates a PDF of the course schedules for the students shown on the report.
  • Students XLS/CSV: Creates a spreadsheet or database of the report; you can add additional data columns before exporting.
  • Transcripts: You can export official or unofficial transcripts. Read about your transcript export options in the Student Profiles article.
  • Address Labels: Exports address labels for the primary addresses of the students shown on the report.

Schedule

The Schedule shows a master week-view calendar of all of the term's courses (provided they have meeting times). Click a schedule block to go to that course instance.

Waiting List

The Waiting List shows all students who are on the waitlist for a course with limited enrollment. Click the course to go to the roster, where you can move the student off the waiting list and manage the course's enrollment.

Read more about using course waiting lists in this article.

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