Academic Settings: Academic Years

Academic years help organize almost all of your school's information—including academics, admissions, student billing, and some portions of financial aid. In Academics, they define your degrees, provide standard timeframes for reporting, and, through Academic Terms, they also define your courses, student grades, registration, and so on.

Setting up academic years

Here's how to add a new academic year and organize it with academic terms and closures.

Step 1: Create the academic year

  1. Go to Academics > Settings > Academic Years.
  2. Click Add academic year.
  3. Enter the start and end years. These are consecutive, regular calendar years—e.g. 2013 and 2014, 1897 and 1898, 1982 and 1983, etc.
  4. Click that Save button!

Step 2: Add academic terms

You can't do very much with an Academic Year until you add Academic Terms to it.

  1. Click the academic year you just created to go to the year's page.
  2. Click edit next to Terms.
  3. Enter the term name (e.g. Fall, Winter Session, etc. This name will appear on student transcripts, online applications, and so on.
  4. Enter start and end dates for the term. Simply type a date or use the calendar date-picker.
  5. Check if this is a non-standard term.
  6. Click Add. This lists the term and lets you get to work on additional terms.
  7. Repeat these steps as often as you need to. When you're done, click Save.

Step 3: Add closures

Closures are any days in the academic year on which courses will not meet—Christmas Break, for example. When you add a closure, it will automatically block out course meeting times that would otherwise meet on those dates.

  1. Click edit next to Closures.
  2. Enter the closure's name (e.g. Spring Break, Thanksgiving, Martin Luther King, Jr. Day, etc.
  3. Enter start and end dates for the closure. Simply type a date or use the calendar date-picker.
  4. Repeat these steps as often as you need to. When you're done, click Save.
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  • 0
    Elizabeth Reed

    Can non-standard terms overlap standard terms for the next Academic Year? Let me give an example:

    We have a non-standard term, CHP Term 2 start date May 18, 2012 - end date Sep 9, 2012  which resides in Academic Year 2011-12, overlap Fall Term 2012 dates Aug 20, 2012 to Dec 15, 2013 which resides in Academic Year 2012-2013?

    I hope that's clear!

    When I tried to set up the Term CHP Term 2 it gave me an icon that looked like a stop-sign with a bar in it.


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