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Adding locks to students

There are three kinds of locks you can put on student accounts:

  • Registration Lock: Prevents students from self-registering for courses during online enrollment periods.
  • Grades/Transcript: Prevents students from being able to view and export their grades and transcript.
  • Financial Lock: Prevents students from being registered for courses (except by Academic Admins) and viewing/exporting their grades and transcript.
  • A student can also receive a lock on a grade for an individual course if he fails to submit a course evaluation.

Adding locks

Whatever kind of lock you're adding, the process is more or less the same:

  1. Choose which lock you're adding (this option isn't available in every lock dialog).
  2. Enter a reason. The reason will be displayed to the student so he knows why he's locked out.
  3. Save!

After locking the student, he'll get the corresponding system tag (Registration Lock, Financial Lock, Grades/Transcript Lock). The lock remains until you do something to remove it—and you can remove locks wherever you can add them.

Adding locks with the Data Slicer

You can add any lock to a group of people by using the Data Slicer.

  1. Use the filter to run a report, or load a saved report.
  2. Click Actions and select Lock Results.

The lock is now added to all of the students in your report. If a student already had the lock you added, the old reason will be replaced by the new reason you entered during this workflow.

Where can I add a registration lock?

The registration lock can be added (and removed, for that matter)...

  • On the student profile: Go to either the Student view or the Registration view (during online enrollment). Click Lock Registration.
  • On the Data Slicer: See above...
  • On the Advised Students report: In Advising > Advised Students, click Actions and select Apply registration lock.
  • On the student advising view: Click a student's name on the Advised Students report to go to their student advising view; click Actions and select Apply registration lock.

Where can I add a grades/transcript lock?

The grades/transcript lock can be added (and removed, for that matter)...

  • On the student profile: Go to the Student tab. Click Lock Grades/Transcript.
  • On the Data Slicer: See above...

Where can I add a financial lock?

The financial lock can be added...

  • On the student profile: Go Profile > Financial and click Apply Financial Lock.
  • On the Data Slicer: See above...
  • In Financial > Billing > Current: Go to either Student Balances or Unpaid Invoices, click Add Lock.
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