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Course evaluations

Course evaluations let you collect your students' thoughts and opinions on your courses and faculty. Evaluations give you seven different question types, any of which you can apply either to the course or the instructor. You can also make the evaluation and its results available in different ways:

  • When is the evaluation available to students? Set up a timeframe in which they can fill it out.
  • When can the course faculty see the evaluation results? You can let the faculty see it after 60% of the course's students have submitted evaluations, or you can restrict it from the faculty altogether. Both of these settings are meant to help preserve student anonymity.
  • Do you want to lock grades for students who don't take the evaluation? Set a date by which student grades will be locked for those who haven't.

Here's the lifecycle of a course evaluation:

  1. An Academic Admin or Registrar designs the evaluation.
  2. You attach it to courses in an academic term.
  3. You set the evaluation's availability on the Academic Term page, and adjust it for individual courses if necessary.
  4. After students take the evaluation, you can review the results in Academics > Course Evaluations > Reporting.

Creating (or cloning) a new course evaluation

You can create as many course evaluations as you wish. To create a new course eval...

  1. Click Add a Course Evaluation.
  2. Give the evaluation a name.
  3. Click Save to finish.

As soon as you save, you'll be taken to the evaluation's Design view.

You can also create a new evaluation by cloning an existing one:

  1. Go to the existing evaluation's Design view.
  2. Click Clone this course evaluation.
  3. Give the new evaluation a name.
  4. Click Clone.

As soon as you clone, you'll be taken to the new, cloned evaluation's Design view.

Designing the evaluation

Evaluations are made of three basic elements: headings, text, and questions. You can also embed an existing evaluation inside this one.

To add a new element:

  1. Click the appropriate add link to create the next element (you can find them below the most-recently added element).
  2. Enter the content of the heading, text, or question (see below) and click Save.
  3. Click to edit an element or to delete it.
  4. After adding the element, re-order it by clicking and dragging the symbol.
  5. Click embed another course evaluation to insert another evaluation as a single element into the body of your evaluation.

Questions and answers

Questions are the meat of the evaluation. There are lots of options, so here's a walk-through:

  1. Click Add question.
  2. Type your question in the text area.
  3. Select the question type (see below).
  4. Depending on the question type you select, you'll see different options (labels, statements, etc.). These options are described below with the question types.
  5. Check whether this question is required or not.
  6. Select whether the question applies to the course or to the course faculty (which includes teaching assistants, if any.
  7. Click Save when you're finished.

There are seven question types:

Likert

This lets students evaluate a number of individual items or statements on some sort of sliding scale. Here's an example.

To set up this type of question:

  1. Select a number of labels (in the example, the options along the top).
  2. Enter the names of the labels (Good, Poor, etc.).
  3. Statements are the items you want your students to evaluate (the left column in the example). Enter as many statements as you like.

Short answer

Students enter free-form text answers. If you wish, you can limit the number of characters students can enter in their answers.

Essay

Gives your students a large text area for an essay-length answer. If you wish, you can limit the number of characters students can enter in their answers.

Multiple Choice

Your students select one of several answer options.

Number

This type restricts your students' answers to a numerical input. You have options to enter a minimum, maximum, or a range of number values.

Yes/No

Your students check Yes or No in response to your statement.

Multiple Answer

Your students choose one or more answers from a list of options.

After designing your evaluation...

First, have a look at Preview to see how the evaluation will appear to your students.

Then, go to the Courses view to attach it to courses.

  1. Select a term from the drop-down.
  2. If needbe, type in the filter to pare down the course list.
  3. Check off the courses to which you wish to attach this evaluation. 
  4. If a course is half-toned, it is disabled. Disabled courses already have another evaluation attached to them.
  5. Un-checking a course disassociates the evaluation from the course (and makes the course available for other evaluations).
  6. When you're done, click Attach to these courses at the bottom of the course list (even if you've removed courses from the evaluation).

Finally, set the evaluation's availability on the Academic Term page. You can then adjust it, if necessary, for individual courses on the Course > Info view.

Reporting

The Course > Reporting view lets you see evaluation results for that particular's course and faculty member(s). Academics > Course Evaluations > Reporting shows you the results of all completed course evaluations for the current academic term (or the one set as the default in Academics > Settings). Use the filter to refocus this report to show evaluations:

  • Of courses from a particular campus
  • From a range of different academic terms
  • A particular course evaluation
  • Of courses in a particular student (academic) program
  • Of courses in a particular department
  • Of a particular faculty member (just type a name and select from the results)
  • Particular courses (just type a name or abbreviation and select from the results)

...and any combination of the above.

  • Click Export to create a spreadsheet of the report's results.
  • Click Print to create a PDF of the report's results.
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