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E-mail List Improvement

Sam Horowitz

March 05, 2014 16:30

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From our Director of Enrollment Management:

Populi, please please please let me delete email addresses after I generate a list of email addresses from a list of names!

For example: Last week I wanted to email all the ESL applicants to let them know about TOEFL. Easiest thing to do would be to create an email to those 43 people, and then just "x" out all the addresses of non-ESL students. But this isn't an option, and since I can't find a way to use the filter or the data slicer to produce a list of people who marked "Other than English" on their applications, I had to send an email from within Google instead. Too much hassle/time to use Populi.

One last example: almost every time I send the "open application" email out, there's at least one or two people who just contacted me that day and don't need to receive the reminder from me. If I could just "x" them out, it would be so much easier than temporarily marking them with a different status so they don't appear on the list, which is what I do now.

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5 comments

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  Adam Sentz March 05, 2014 18:40

  @Sam - Perhaps your Director of Enrollment Management could try using tags to mark the students as needed and then use mailing lists to send to just the desired people?

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  Sam Horowitz March 05, 2014 18:43

  That conflicts with the advice not to use tags for things that Populi generally tracks. I don't want him tagging people with an "open application" tag or similar. Particularly because in this example, the same person who doesn't need the email this time does need it next time if their application hasn't progressed. It's be nice if in the list of email recipients that's printed, there was a way to remove single entry. 

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  Sam Horowitz March 18, 2014 16:32

  Alright here's another use-case for the ability to remove arbitrary addresses from the email editor:

  From Registrar: "Whenever I need to email a class, Populi always includes the faculty and TAs on the email chain. People like [Professor A] and [Professor B] do not need to receive copies of the registration email I sent to DWS702 yesterday (...just like I do not need to receive emails from [A] and [B] explaining why they don't need to receive those emails). In order to keep instructors off an email, I have to manually remove all faculty and TAs from the course info page, send the email, then go back in and re-add all faculty and TAs. A total waste of time, and prone to error if I momentarily forget someone…

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  Adam Sentz March 24, 2014 18:04

  @Sam - The new Roster will allow you to email just the students you want. Hopefully that will help your Registrar our http://populi.co/blog/2014/03/coming-soon-the-new-course-roster-new-layout-new-features-and-finalize-by-student/

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  Sam Horowitz March 25, 2014 13:39

  That would solve the problem in this particular use-case.